Guidelines on How to Apply for a Schengen Visa

Every person wishing to enter the Schengen Area, under whatever purpose, may be a subject to visa regime, depending on his or her nationality. You can see the list of countries that must apply for a Schengen visa here.

If you have never been to Europe before, the first thing you have to do is ask yourself “Do I need a visa to the Schengen Area?” Currently, more than 60 countries around the world can enter Europe visa free zone without the need to obtain a visa first, and remain there for 90 days within a six-month period.

The application process to obtain a European visa is mandatory for your freedom of movement in this area. Therefore, you should be very careful when submitting your Schengen visa application.

If you need to apply for a visa to Europe, we can offer support for the whole process. You can get started on your Schengen application with us here.

The full process is as follows:

Figure out which Schengen visa type you need

Depending on the purpose under which you need to enter the Schengen Area, you can apply for one of the following Schengen visa types:

  • Transit visas
  • Tourism visas
  • Visa for Visiting Family or Friends
  • Business visas
  • Visa for Culture and Sport activities
  • Visa for Official Visits
  • Study visas
  • Visa for Medical Reasons

Find out where you need to apply

Depending on how your destination country in Schengen has regulated visa submission in your country of residence, you will have to file your Schengen visa application at one of the following:

  • Their embassy.
  • One of their consulates.
  • A visa center to which the embassy of your destination country has outsourced visa submission.
  • The embassy / consulate of another Schengen state to which the embassy of your destination country has outsourced visa submission.

By your “destination country”, we mean the country where you need to lodge your application, according to the Schengen rules.

Find the most suitable time to apply

Due to the time that the Schengen embassies / consulates worldwide need to process a Schengen visa, you have an appointed period within which you can file your visa application. 

The allowed period to apply for a Schengen visa is as following:

  • The earliest you can file a visa application: three months before you start your planned trip.
  • The latest you can file for a visa application: at most 15 working days before you intend to travel.
  • The recommended time to file a visa application: at least three weeks before your trip.

Book an appointment

Book a Schengen visa appointment in order to proceed with your application.

Most of the countries give you the chance to book an appointment online. On the other hand, in others you will need to book the appointment in person, at the embassy or consulate of your destination country.

Fill out the visa application form

Download the application form and fill it in correctly and honestly.

The Schengen visa application form has the same format no matter which countrys visa it is that the applicant is applying for.

You will have to give the following information on your Schengen visa application form:

  • Your personal information,
  • Information on your background,
  • Your purpose or wish to enter the Schengen Area,
  • Other details regarding your trip.

In order to complete and submit the form correctly, pay attention to the following tips:

Download the latest form of the application since that is the only form accepted.

Make sure you fill out every required gap. 

Do not leave any columns blank. If you feel that, there are columns that do not correspond to your case, fill them with NA (No Answer).

Remember to print the form twice. Sign both of the copies at the end.

If you are a minor, your parents have to submit a written consent and sign in the corresponding column of the application form.

Gather the Required Documents

The required documents are a crucial part of your visa application. Usually these documents are categorized into two groups.

The first group is the standard required documents, which include:

  • The visa application form.
  • Valid passport.
  • Two identical photos.
  • Travel insurance policy. You can easily purchase it online from AXA Schengen or European Assistance.
  • Round trip reservation or flight itinerary with dates and flight numbers specifying entry and exit from the Schengen area.
  • Proof of accommodation.
  • Proof of financial means, etc.

The other group is the visa specific requirements.

Attend the visa interview

On the day of your appointment, show up on time at the facility where you will be interviewed. There you will meet a visa consular to whom you need to hand the collected documents, as required.

During the interview, you will be asked personal questions about your whereabouts, the intended trip and other travel details. Make sure your answers are firm and correct, and that they comply with the information in the application form and the other documents. The interview may last around 10-15 minutes.

Some of the questions you might be asked during the interview:

  • Which countries in the Schengen are you planning to visit?
  • Do you have any family member or friends living in Europe?
  • What is the purpose of your visit?
  • Who will pay for your visit?
  • Are you married? If yes, what does your spouse do? For how long have you been married?
  • Do you have any children? If yes, how old are they, what do they do?
  • How long are you going to stay in Europe?
  • Where are you going to stay?
  • What is your educational qualification?
  • Which company do you work for?

Pay the visa fee

You will need to pay a non-refundable administration fee when applying for a Schengen visa, processed in order for your visa application.

The member countries have the visa fees synchronized; therefore, they are static and unchangeable until otherwise decided by the Schengen states.

Currently a Schengen visa fee is € 60 per person. Children and some other specific categories will have to pay either reduced fees or no fees at all, depending on their situation. Check the list of Schengen visa fees, their reductions and exemptions if you belong to any of those categories!

Wait for an answer on your application

Wait until you get a response to your visa application. Although in most cases it takes no more than 15 days for processing a visa, there are times when this process takes quite a lot longer. That period can be extended from 15 up to 30 days in some countries concerning some citizens.

If your Schengen visa is approved

If you get your visa, make sure to carefully read the labels attached to the visa sticker. 

If your Schengen visa gets rejected

If your visa application gets denied, read the reason why didnt they grant you a visa and try to fulfill it the next time you apply or if you think your application was correct, and the decision on its refusal was a mistake, you can always appeal the visa rejection.

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